What are User Groups?
User groups are used to organize or limit access to content. Users, categories, and content (such as tests) can be set to be included as members of these groups. If the user groups feature settings are set to ON, the system will then match a user's membership with the categories and content of the same membership. Users will only see and have access to the content that shares the user group that they are members of and the categories and content that are included in the same user groups. Users, categories, and content can be included in any number of groups.
Adding A User Group
To start adding a user group navigate to the user group settings by going to Manage > Settings > Configuration Settings > User Groups. Next, click on the button at the bottom of the page that says "Add User Group". Then fill out the fields, click the "Is Activated" check-box, and click the "Save New User Group" button at the bottom of the page.
How to Set User Group Membership for Content, Users, and Folders
For content (such as tests, lessons, programs...) when editing the content use the Access tab menu to set User Group membership. For users, edit the user's access information to set User Group membership and administrative roles. Use the 'User Group New User Default' and 'Lookup (and URL Code)' features (where you edit User Groups) for options on how to automatically make users members of User Groups. For Content folders, set User Groups membership while editing Content folders.
Other Helpful Information About User Groups
Defaults by User Groups - When users are added to this application; they can be automatically assigned to user groups by either using a default setting or specific groups by unique URLs provided to the user. User group membership can specify user preferences and local setting such as timeframes.
Special Characteristics by User Groups - Membership of user groups can also be used to define special characteristics such as the assignment of required content and limited user access.
Instructor Proctoring by User Groups - By default users (test takers) DO NOT NEED INSTRUCTORS to take tests/content. However, this application supports an optional feature that uses User Group membership to give users special instructor proctoring privileges for those User Groups that have this feature turned on and configured. These privileges include limited user management capabilities. The users taking content and users proctoring users/content need to be a member of these User Groups. The CONTENT ITSELF need NOT be a member of these User Groups (an optional system behavior). The behavior of the instructor proctoring features are controlled in the User Group. Contact your GAUGE/test.com representative for more information or to adjust system set behaviors.